Dossiers and Personnel Records

Dossiers and Personnel Records: Guidelines and Instructions For all Theatre and Dance faculty

University Dossier

The required university dossier has replaced individual teaching portfolios. Dossier guidelines are outlined in the faculty handbook. The old teaching portfolios are in the chair's office- please take your materials out of the office as you convert to the dossier format and leave only your dossier materials in the chair’s office. When you submit updated materials, please place them directly in your dossiers, which are located in the chair’s office just to the left as you come in. Part time teaching files are all in one binder and you can add, update and delete your materials, as you need. Everyone, please remove any materials that are over five years old and all duplicate materials.

Personnel files

Your personnel files are maintained in the chair's office as they contain transcripts, vitas, contracts, salary information, annual/digital measures reports, faculty/chair evaluations and conferences, documentation of peer reviews, commendations, etc. There is some required duplicate information in the dossier and the personnel files. More information on personnel files is in the faculty handbook.

Vitas: All faculty members should update their vitas in their dossier each year, (before each personnel action) AND turn in an electronic copy to the chair for your personnel file. This should be done each fall by September 30. This is mandatory for all 3/4 Lecturers, Lecturers, Tenure Track, and Tenured Faculty, and part time faculty.

Documenting your Peer Evaluation

When you have been peer reviewed, it is your responsibility to place that documentation in your dossier. Your peer reviewer must submit the chair's form that says only that you were reviewed, the class and the date; this form is placed in your personnel file. If you elect to use the chair's form in your dossier rather than submitting the formative peer review report, you may do so, but each faculty member is responsible for seeing that their dossier is accurate and up to date. Part time faculty members should make sure that their most recent peer evaluations are placed in their binder in the chair’s office.

The tenure and promotion dossiers and related materials are shared with the DPC/PTC when making personnel recommendations for contract renewals and promotions.

Approved by the faculty 1.25.14

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